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Administrative Coordinator

    Location: Tampa, FL, USA
    Job Type: Full-Time
    Workspace: On-Site
    Salary: $40,000 – $45,000

    Lieser Skaff logo

    About the Company

    Lieser Skaff is a law firm specializing in real estate and business law. We are currently looking for a talented administrative coordinator to join us. Our firm offers a collegial and engaging culture, and this is an excellent opportunity to join an exceptional team. As an administrative coordinator, you will be responsible for managing various tasks, including phone coverage, new client intake, calendaring, processing mail, and general maintenance and organization of the office. This position offers a unique chance to contribute to the success of our clients in various legal matters. We are looking for an organized and versatile individual who is passionate about client service and is willing to assist our attorneys in delivering high-quality legal services.

    Key Responsibilities

    Phone Coverage: Answer and manage incoming calls to ensure a positive and professional interaction with callers.

    Client Intake: Receive and respond to inquiries from potential clients and collect essential information, such as contact details, case details, and background information, to assess the nature of the inquiry.

    Calendaring: Schedule and monitor appointments and meetings to optimize our daily workflow.

    Team Administrative Assistance: Work collaboratively with the team to provide any administrative assistance needed to support our attorneys, paralegals, legal assistants, and clients.

    Processing Mail: Ensuring incoming and outgoing mail are prepared accurately and timely.

    General Maintenance and Organization of the Office: Handle the tasks needed to keep the office running smoothly.

    This job description is intended to provide a general overview of the responsibilities and qualifications for the administrative coordinator position at Lieser Skaff. Specific duties and requirements may vary and will be discussed during the interview process.

    Qualifications

    • A minimum of five years of experience as a receptionist or in a customer service role. Law firm experience is a plus.
    • Strong communication and interpersonal skills.
    • Proficiency in using office equipment and software (e.g., Microsoft Office Suite).
    • Excellent organizational and multitasking abilities.
    • Ability to work independently and as part of a team.
    • Professional appearance and demeanor.
    • Attention to detail and accuracy.
    • Ability to maintain composure in a fast-paced environment.
    • Discretion and the ability to handle confidential information.

    Benefits

    • Ability to work independently and as part of a team.
    • Professional appearance and demeanor.
    • Attention to detail and accuracy.
    • Ability to maintain composure in a fast-paced environment.
    • Discretion and the ability to handle confidential information.

    Interested in this opportunity?

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